Career Opportunities at UEC >> Accounts Receivable Clerk-Construction/Manufacturing
Accounts Receivable Clerk-Construction/Manufacturing
Summary
Title:Accounts Receivable Clerk-Construction/Manufacturing
ID:2020-5-BF
Department:Finance
Location:Henderson, CO
Description

UEC is hiring for an Accounts Receivable Clerk to join our incredible Accounting Department!  UEC offers an extensive benefit package, paid holidays and a great working environment.  

Summary /Objective
Manage the company’s accounts receivable and collections functions.  Work with the Accounting Manager and Accounts Payable Clerk as required on financial matters of the business.

Essential Functions

Breakdown of Responsibilities

  • 25%  Processing
  • 25%  Collections
  • 10%  Customer Master
  • 10%  Reporting and analysis
  • 10% Miscellaneous
  • 20% Non accounting responsibilities

Manage the full accounts receivable process from the receipt and review of invoices, accurate processing of invoices and discussions with appropriate stakeholders to facilitate timely and accurate billings.

  • Process customer billings with all required documents (e.g. lien releases, customer required payment applications, online portals, etc.)
  • Critically review all invoices to ensure that they are accurate (e.g. correct amounts, correct taxes withheld, etc.) and comply with all customer requirements
  • Proactively follow-up with Project Engineers/Managers to determine if Milestone billings can be processed
  • Provide accounting manager with invoice edit list for posting in Epicor
  • Setup and maintain project folders

Set-up and Maintain Customer Master in ERP

  • Enter and maintain customers records in Epicor
  • Manage credit holds based on direction of Accounting Manager and Controller
  • Follow-up with customers to ensure that all required documents are provided (e.g. tax exemption certificates, credit references, etc.)

Collections

  • Proactively work with the customer contacts and co-workers (e.g. sales people, engineers, project manager, etc.) to ensure timely collection of A/R balances
  • Perform customer account reconciliations and auditing
  • Processes credit card payments and credits
  • Research checks, short pays, billing discrepancies, etc.

Reporting and Analysis

  • Run weekly A/R reports and exercise careful judgment to provide input regarding collection status/expectations for use in the 13 week cash forecast
  • Assist with month-end close and report the status of each past-due invoice
  • Update the Cash Management spreadsheet and OS Spreadsheet/Work in Converge and Bank Website on a daily basis
  • Must know how to create VLookups and Pivot Tables

Miscellaneous

  • Serve as a back-up to the A/P Specialist
  • Prepare sales and use tax reports for approval by Accounting Manager prior to filing with Avalara
  • Book Warranty and Supply expense to jobs in EPICOR as part of the month-close process
  • Document processes and create standards of practice

Required Education and Experience

  • High school diploma is required; bachelor's degree in accounting or finance is preferred
  • 3-5 years full cycle AR experience
  • Excellent Microsoft Excel skills including creating Vlookups and Pivot Tables
  • Experience with ERP systems preferred (preferably Epicor, SAP, or Oracle), high emphasis on ability to understand functionality quickly

Preferred Skills and Abilities

  • Must maintain high level of accuracy and be detail-oriented
  • Ability to work independently and multi-task
  • Excellent organizational and time-management skills
  • Consistently exercise logic and reasoning to assess and resolve problems

Supervisory Responsibility

None

 

Work Environment and Physical Demands

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. No travel is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Evening and weekend work must only be performed at the request of the department manager.

 

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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